Frequently Asked Questions PDF Print

Administering HSA-Alt

  • The HSA-Alt for English Language Arts (ELA), Mathematics, and Science are delivered to students via the online Test Delivery System, which is accessed by using the HSAP Secure Browser on an iPad (or other tablet device). The online Test Delivery System will continue to be the default method of test administration for all HSA-Alt eligible students in spring 2017.

    Printed test kits will not be provided to HSA-Alt students in spring 2017 unless the school’s Test Coordinator has requested and received state-level approval for the paper/pencil test kit exception for a specific student for the HSA-Alt in ELA, Mathematics, and Science.

    Full information about the Paper/Pencil Test Kit exception may be found in the HSA-Alt Spring 2017 Test Administration Manual and the HSA-Alt Spring 2017 Test Coordinators Manual, available on the Resources >> Test Coordinators / Test Administrators >> Test Administration >> Paper-Pencil Administration section of the HSA-Alt portal website at test-alohahsap.portal.airast.org.

  • Below is a table showing the Spring 2017 HSA-Alt operational testing windows:

    Online Testing in All Subjects February 22 – May 26, 2017
    Paper/Pencil Testing in All Subjects February 22 – May 19, 2017
  • Be sure that your HSA-Alt Test Coordinator has entered you into the TIDE database as a Test Administrator (TA). If you were already entered into in TIDE prior to the 2016-2017 school year, you would only need to request a new temporary password for the current school year. If you still did not receive an email with a password, contact the HSAP Help Desk at 1-866-648-3712. Your username is always your Lotus Notes email address. In cases where there are multiple persons with the same name as yours, you should use your employee ID number format for your Lotus Notes email address (contact your school Technology Coordinator if you are unsure of the format).

    NOTE: TAs and Second Raters who will be administering the HSA-Alt to student(s) who are approved for the Paper/Pencil test kit exception must be entered in TIDE with the “TA-ALT” user role in order to access the Data Entry Interface (DEI) for student score entry. TAs and Second Raters involved in Paper/Pencil test administration should be sure that the school’s Test Coordinator has entered them into TIDE with the “TA-ALT” user role.

  • Yes, the Learner Characteristics Inventory (LCI) must be completed online for all HSA-Alt students prior to their first content area test session opportunity. Full information on completing the LCI may be found in the 2017 Guide to Navigating the HSA-Alt Online Administration, which will be posted in the Resources >> Test Coordinators / Test Administrators >> Test Administration >> Online Administration section of the HSA-Alt portal website at test-alohahsap.portal.airast.org in January 2017.

  • No. The online test delivery system will automatically determine the correct starting and concluding tasks for each student.

    For students approved for the paper/pencil test kit exception, a detailed explanation of how to identify the starting and concluding tasks for each student may be found in the 2017 HSA-Alt Paper/Pencil Directions for Administration document, which will be posted to the Resources >> Test Coordinators / Test Administrators >> Test Administration >> Paper-Pencil Administration section of the HSA-Alt portal website at test-alohahsap.portal.airast.org in November 2016.

  • No. The online testing system will read aloud all test questions and answer options, including reading passages. The only exceptions are the Engagement Items; these items may require the Test Administrator to read aloud to the student by referencing the information shown on the screen of the digital device being used for the Online Administration. Full information about using the online testing system may be found in the 2017 Guide to Navigating the HSA-Alt Online Administration, which will be posted in the Resources >> Test Coordinators / Test Administrators >> Test Administration >> Online Administration section of the HSA-Alt portal website at test-alohahsap.portal.airast.org in January 2017.

  • This assessment has an option of assigning a No Response (NR) score to an item if the student does not respond. Full information on recording a No Response (NR) may be found in the 2017 Guide to Navigating the Online HSA-Alt Administration (for TAs administering via the online testing system) or the 2017 Data Entry Interface User Guide (for TAs administering via the paper/pencil test kit).

  • The Online Testing System will show a red STOP sign page prior to the administration of an Engagement Item and any other item that requires Test Administrator assistance to administer. The TA will need to collect the iPad (or other tablet) from the student, open the Navigation Bar (see “How does the Test Administration (TA) access the Navigation Bar in the Online Testing System” FAQ), and click the [Next] button to advance to the next screen containing instructions on how to administer the Engagement Item to the student. NOTE: the password required to open the Navigation bar is the student’s first name.

    The TA should make sure to have the necessary physical and/or printed manipulatives ready to administer the Engagement Item(s) or other items requiring a printed manipulative (poster) in the current content area and grade band, prior to the start of testing. A list of required physical and printed manipulatives for all content areas and grade bands can be found in Appendix A of the HSA-Alt Spring 2017 Test Administration Manual.

  • Test Administrators will need to open the Navigation Bar in the Online Testing System in order to administer Engagement Items, pause a test, record a No Response (NR), change the Zoom level on a test, and/or submit a test for scoring.

    To open the Navigation Bar the TA must tap (or click) the small gray box in the upper left corner of the student’s testing screen. A pop-up box will appear asking for a password. The password to open the Navigation Bar is always the legal first name of the student being tested. This is the name used to log the student into the test on the Secure Browser. The TA will enter the password and tap or click “Ok”. The Navigation Bar will appear.

    Once the TA has completed use of the Navigation Bar they must tap or click the “Full Screen” button to close the Navigation Bar before returning the iPad (or other tablet) to the student for continued testing.

Testing Materials

  • YES. TAs with students who begin the HSA-Alt Assessments at the lowest test entry level will need to present various physical and printed manipulatives to the student during the administration of the first few test items (also known as Engagement Items). Other items in each subject area assessment may also require the use of a printed manipulative.  All required printed manipulatives will be shipped to schools by the American Institutes for Research prior to the opening of the online testing window on February 22, 2017.

  • Materials for the HSA-Alt Online Administration in ELA and Mathematics for all schools should arrive by February 15, 2017. Materials will be addressed to the HSA-Alt Test Coordinator at each school. The Test Coordinator will be responsible for distributing testing materials to the Test Administrators at each school.

    Materials requested for the HSA-Alt Paper/Pencil Administration after the test window has opened, will arrive at schools within 5-7 business days following approval by the Assessment Section of the HSA-Alt Paper/Pencil Test Kit exception request. Paper-Pencil test kit requests received and approved prior to the opening of the testing window will be shipped to arrive approximately one week before the opening of the testing window or in 5-7 days after approval, whichever is the later date.

  • Please have your School Test Coordinator contact the HSAP Help Desk at 1-866-648-3712.

  • No. The HSA-Alt for ELA, Mathematics, and Science will be available in paper/pencil test kit form in spring 2017 as an approved exception only. TAs who would like to request approval of this exception for one or more of their students will need to contact their school TC. TCs will be responsible for requesting approval of this exception via email using the Spring 2017 Paper/Pencil Test Kit Exception Request Form, for any HSA-Alt eligible student in their school who is unable to access the assessment using the online Test Delivery System on the iPad.

    The purpose of the HSA-Alt iPad project is to help promote, to the greatest degree possible, support for equal access to HSA-Alt by assisting students with severe cognitive disabilities in acquiring independent skills using an assistive technology device.

    Students who are eligible, shall take the HSA-Alt and will be able to access the assessment using the digital interface. However, it is recognized that students with certain disabilities will still require access using the paper and pencil test kit version of the assessment.

    Some students with disabilities may better be able to access the assessment with the paper and pencil version of the HSA-Alt. If a student’s IEP care coordinator determines the student requires the paper and pencil version of the HSA-Alt, due to the nature of his or her disability(ies), the student’s Test Administrator will need to contact the school’s Test Coordinator to order the test kit.

  • One test kit containing the printed manipulatives for the Online Administration of the HSA-Alt Assessments is issued to each Test Administrator in a school, for use with all of the students in the grade band they are teaching. If you have students in multiple grade bands, you should receive printed manipulatives for each grade band you teach (i.e., Grades 3-5, Grades 6-8 and Grade 11). You do not need one set of manipulatives per student, rather, only one set per TA per grade band. The materials for each grade-band are meant to be re-used in cases where you are administering to multiple students.

    Paper/Pencil test kits will be issued for each student approved for the paper/pencil test kit exception. If a single Test Administrator has more than one student in a grade band who is approved for the paper/pencil test kit exception, they will be sent one test kit which may be re-used to test all of the approved students. Test Administrators may not use a paper/pencil test kit to administer the HSA-Alt to a student who is not approved for the paper/pencil test kit exception.

  • Each shipment of printed manipulatives for the Online Administration will include a checklist of the testing materials which have been included. Test Administrators should use the checklist to double-check that all printed manipulatives were received.

    For paper/pencil test kits, if you are unsure how to count the number of manipulatives, it would be best to match the item stimulus and response cards with the set up instructions in the testing booklet. If you have a one to one match of manipulatives to the pictures of the cards and strips shown in the testing book set up pages, you possess all of the materials you need for administering the assessment.

  • NO. Test Administrators must return all printed manipulatives for online administration to their school’s Test Coordinator by May 26, 2017. Test Coordinators will then be responsible for securely disposing of (ie, shredding) the printed manipulatives at their schools.

    There will be no return UPS shipping labels sent with the printed manipulatives for the HSA-Alt Online Administration in Mathematics.

  • YES. ALL testing materials for the Paper/Pencil Administration are due back to the school HSA-Alt Test Coordinator no later than May 22, 2017. Test Coordinators must ship all paper/pencil testing materials back to AIR no later than May 23, 2017. Full information regarding the return of testing materials may be found in the HSA-Alt Spring 2017 Test Coordinators Manual, available on the Resources >> Test Coordinators / Test Administrators >> Test Administration >> Paper-Pencil Administration section of the HSA-Alt portal website at test-alohahsap.portal.airast.org.

Test Administrator Training

  • Face-to-face trainings will take place on various dates in January-February 2017. TAs should attend the training date assigned to their district. A full list of the training dates and locations will be posted to the Resources >> Hawaii DOE Memos section of the HSA-Alt portal website at test-alohahsap.portal.airast.org in late fall 2016.

    Only Test Administrators who did not administer the HSA-Alt Assessment in SY 2015-2016 and/or during Fall 2016 need to attend a face-to-face training in January/February 2017. TAs who previously administered the HSA-Alt Assessment, District Support Team Members, and Test Coordinators are not required to attend, but may attend a training session on a space-available basis.

    If you attend the training session for the complete day scheduled (from 8 am to 3 pm) you will be considered “certified” to administer the Online Administration of the HSA-Alt Assessment. You will not be required to take a quiz or a test, if you attend the face-to-face session.

    Test Administrators who will be administering the Paper/Pencil version of the assessment to their students who are approved for this exception and the Second Raters for those Test Administrators should attend the face-to-face training to be held on Oahu in January/February 2017.

  • No. Test Administrators who have previously administered the online HSA-Alt do not need to attend the face-to-face training in January/February 2017.

    Test Coordinators do not need to attend the face-to-face training. A training webinar will be held in mid-January 2017 to explain the Test Coordinator’s role and responsibilities for the HSA-Alt. The webinar audio and PowerPoint presentation will be posted to the Resources >> Webinars section of the HSA-Alt portal website at test-alohahsap.portal.airast.org after the webinar has been held.

  • Yes, the Assessment Section will cover the cost for a substitute for new Test Administrators who will be attending the face-to-face training. Teachers attending the HSA-Alt training as a Test Administrator will need to use the sub code 15654571, reason code 54.

  • TAs who will not attend a face-to-face training session in January/February 2017, and did not administer the HSA-Alt Independent Field Test for Writing in September 2016, will be required to complete the online TA Certification Course for Online Administration prior to the opening of the HSA-Alt Spring 2017 testing window. A link to the online TA Certification Course will be posted on the homepage of the HSA-Alt portal website at test-alohahsap.portal.airast.org in late January 2017.

    Test Administrators and Second Raters for students approved for the paper/pencil test kit exception who do not attend the face-to-face training in January/February 2017 will be required to take the online TA Certification Course for Paper/Pencil Administration before administering the assessment. A link to the online HSA-Alt TA Certification Course for Paper/Pencil Administration will also be posted on the homepage of the HSA-Alt portal website at test-alohahsap.portal.airast.org in late January 2017.

Second Raters

  • All students approved for the paper/pencil test kit exception are required to have a Second Rater for all three subject areas (ELA, Mathematics, and Science).

    Second Raters are not required for any students testing via the online Test Delivery System.

  • The Second Rater should be the equivalent of a licensed teacher. An EA or PPT cannot be a Second Rater. A complete explanation of who may perform as a Second Rater is provided in the HSA-Alt Spring 2017 Test Administration Manual, available on the Resources >> Test Coordinators / Test Administrators >> Test Administration >> Paper-Pencil Administration section of the HSA-Alt portal website at test-alohahsap.portal.airast.org.

  • Please contact the HIDOE Assessment Section office by phone at 733-4100 or email at hsa-alt@notes.k12.hi.us to explain the need and give the qualifications of the person the school is requesting to act as the Second Rater.

  • The Second Rater needs to be present when the HSA-Alt assessment is being administered. He or she should independently score the student responses as the Test Administrator administers the assessment. Then, the Second Rater should enter these scores into the secure Data Entry Interface (DEI) on the HSAP website at test-alohahsap.portal.airast.org prior to the close of the testing window on May 19, 2017. For complete instructions on the role of the Second Rater, please refer to the Second Rater Policy in the HSA-Alt Spring 2017 Test Administration Manual, available on the Resources >> Test Coordinators / Test Administrators >> Test Administration >> Paper-Pencil Administration section of the HSA-Alt portal website at test-alohahsap.portal.airast.org.

  • The Second Rater will receive a secure answer key to use when independently scoring the student responses. Please be aware that this is a secure document. When the Second Rater has completed scoring of all students who require a Second Rater, they must return the secure answer key to the school’s HSA-Alt Test Coordinator. All used and unused answer keys must be returned by the school’s Test Coordinator to AIR, along with other testing materials.